Terms of Service

Who we are

Churchill Strategy is an event production and campaign firm based in Edmonton, Alberta. In these terms, “we” and “us” mean Churchill Strategy, and “you” means anyone using this website or hiring us.

Using this website

• The content on this site is general information about our services. It is not legal, financial or election-law advice.
• Case studies describe past results. They are not a promise of the same result for your event or campaign.
• Reviews, logos and client names appear with permission and belong to their owners. Please don’t copy them, or our text, design and photos, without asking.
• Links to other sites, such as Calendly, Clutch and social media, are there for convenience. Those sites have their own terms.
• We may update the site and these terms at any time. The date at the top shows the latest version.

Prices and proposals

• Prices on this site are starting prices in Canadian dollars, before GST. They are not an offer. Your written proposal sets the scope, fee, timeline and payment schedule.
• Work starts when you accept the proposal in writing, for example by signing it or replying to confirm.
• Changes to scope after you accept are quoted in writing before we do the extra work.
• Add-ons such as ad design, translation, photography, video and livestream are quoted per project.

Payment

• Monthly packages are invoiced at the start of each month. Fixed-fee work is invoiced as set out in your proposal.
• Invoices are due within 15 days unless your proposal says otherwise. We may pause work on an account more than 30 days overdue.
• Travel outside the Edmonton region is billed at cost, with your approval first.
• Sponsorship and Funding is a $2,500 setup fee plus 10% of the cash sponsorships we secure, invoiced when each sponsor pays you. Grant writing is a flat fee, never a commission.

Third-party costs

You pay venues, catering and hotels directly, never through us. You book AV and equipment rental, and we coordinate it. We are not responsible for a supplier’s performance, but we will help you deal with a supplier who lets you down.

Minimum terms and ending the work

• The Event Desk and Event Management have a 3-month minimum. The Event Partner Retainer has a 12-month term. After the minimum, either of us can end a monthly package with 30 days' written notice.
• If you cancel or postpone an event, fees for work already done, and any non-refundable costs we committed on your behalf with your approval, stay payable.
• Either of us can end the work right away if the other seriously breaches these terms or the proposal and doesn’t fix it within 10 days of written notice.

Our guarantees

We offer two guarantees, and they are the only ones we make.

• Plan guarantee (The Event Desk): your full run of show and vendor plan within 30 days of the start date, or 14 days if your event is less than 60 days away, or your next month is free. The start date is the day you confirm the event date, budget range and decision-maker.
• Sponsorship guarantee (Sponsorship and Funding): the cash sponsorships we secure cover the $2,500 setup fee by your event date, or we refund the difference.

We never guarantee attendance, ticket sales, votes, election results or media coverage.

Campaigns and political work

• You, through your official agent or chief financial officer, approve political advertising and campaign expenses and stay responsible for complying with election and election-finance law, including spending limits and reporting.
• We include the authorization statements the law requires on the advertising we produce, using the details you give us.
• We bill campaigns and parties at our normal commercial rates.
• We never sell or supply voter data. The Voter Data Management System holds only lists your campaign is legally entitled to use, and you are responsible for how they are obtained and used.
• We may decline work that conflicts with an existing client or with our values.

Your materials and approvals

You confirm that you have the rights to the logos, photos, lists and other materials you give us, and that the information you give us is accurate. We rely on your approvals, so please check proofs, schedules and ads before you sign off.

Who owns the work

• Once you have paid in full, you own the final deliverables we make for you, such as your event identity, signage, ads and reports.
• We keep ownership of our own tools, templates, checklists and know-how, and we can reuse them for other clients.
• We may name you as a client and describe the work in our portfolio and social media, unless you ask us in writing not to. We credit photographers as agreed.

Confidentiality and privacy

We keep your non-public information confidential and use it only to deliver your work, unless the law requires otherwise. Lists you share with us, such as delegate or member lists, belong to you, and we delete or return them when the work ends. Our privacy policy explains how we handle personal information.

Limits on liability

• We deliver our services with professional care and skill. Beyond what these terms and your proposal say, we make no other promises.
• We are not liable for indirect losses, such as lost profits, lost sponsorships or reputational harm.
• Our total liability for any claim is limited to the fees you paid us for the service in question in the 12 months before the claim.
• Nothing in these terms limits liability that the law does not allow us to limit.

Events outside anyone’s control

Neither of us is responsible for delays or failures caused by events beyond reasonable control, such as severe weather, wildfire, public-health orders, venue closures, utility outages or a snap election call. We will work with you on a new plan and date.

Disagreements

If something goes wrong, tell us first and we will try to fix it within 10 business days. These terms are governed by the laws of Alberta and the federal laws of Canada that apply there, and the courts in Edmonton handle any dispute.

Contact

Winston Pon, Principal
winston.pon@churchillstrategy.ca · 780-708-2807
Churchill Strategy, Edmonton, Alberta